Best Scheduling Software - 2024 Reviews & Pricing (2024)

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Recommendations: Sorts listings by the number of recommendations our advisors have made over the past 30 days. Our advisors assess buyers’ needs for free and only recommend products that meet buyers’ needs. Vendors pay Software Advice for these referrals.
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Recommendations: Sorts listings by the number of recommendations our advisors have made over the past 30 days. Our advisors assess buyers’ needs for free and only recommend products that meet buyers’ needs. Vendors pay Software Advice for these referrals.
Reviews: Sorts listings by the number of user reviews we have published, greatest to least.
Sponsored: Sorts listings by software vendors running active bidding campaigns, from the highest to lowest bid. Vendors who have paid for placement have a ‘Visit Website’ button, whereas unpaid vendors have a ‘Learn More’ button.
Avg Rating: Sorts listings by overall star rating based on user reviews, highest to lowest.
A to Z: Sorts listings by product name from A to Z.

Jobber

Jobber

Jobber is a cloud-based field service management software solution that allows small and midsize service businesses to manage field staff, provide customer support, and expand business operations either through a mobile app or a d...Read more about Jobber

Starting Price: $49.00 per month

Free version unavailable

Free trial available

When I Work

When I Work

When I Work is a cloud-based employee scheduling solution that helps organizations track time and attendance, create and edit employee schedules, add new jobs to the calendar, review timesheets and fill shifts.When I Work le...Read more about When I Work

4.5 (1087 reviews)

Starting Price: $1.50 per month

Free version unavailable

Free trial available

Resource Guru

Resource Guru

FrontRunners 2024

Resource Guru is the blissfully simple resource management software that helps busy teams keep projects on track.Get a crystal clear view of team availability and time off and find the perfect person for every job. Create schedu...Read more about Resource Guru

4.7 (509 reviews)

Starting Price: $4.16 per month

Free version unavailable

Free trial available

SalonBiz

SalonBiz

SalonBiz is technology-driven salon management software that increases productivity, automates operations, and creates a personalized guest experience. Every day our software helps salon and spa owners grow and increase revenue wi...Read more about SalonBiz

3.8 (42 reviews)

Starting Price: Available upon request

Free version unavailable

Free trial unavailable

Roosted

Roosted

Roosted is a SaaS solution designed to help on-demand companies manage operations related to employee onboarding, staff scheduling, time tracking, and more. The artificial intelligence (AI)-enabled platform offers a payroll module...Read more about Roosted

4.4 (93 reviews)

Starting Price: $49.00 per month

Free version unavailable

Free trial unavailable

TimeTap

TimeTap

TimeTap has a level of flexibility and security you don’t often expect in an online appointment scheduling tool. TimeTap is packed with features, including API integration, that can scale to meet your most complex appointment sch...Read more about TimeTap

4.5 (241 reviews)

Starting Price: $28.45 per month

Free version unavailable

Free trial available

Visual Planning

Visual Planning

Visual Planning is a hybrid resource management and scheduling platform that helps businesses to manage their assets and day-to-day operations. The solution can be deployed on-premise or hosted in the cloud.Visual Planning o...Read more about Visual Planning

4.6 (41 reviews)

Starting Price: $55.00 per month

Free version unavailable

Free trial available

Acuity Scheduling

Acuity Scheduling

Squarespace Scheduling is a cloud-based appointment scheduling software solution that enables business owners to manage their appointments online. The product caters to the needs of small and midsize businesses as well as individu...Read more about Acuity Scheduling

4.8 (5624 reviews)

Starting Price: $20.00 per month

Free version unavailable

Free trial available

Zoho Workerly

Zoho Workerly

Zoho Workerly is an employee scheduling solution that helps staffing agencies filter and assign jobs to temporary employees based on client requirements, skill sets and professional experience. It enables administrators to create,...Read more about Zoho Workerly

4.6 (74 reviews)

Starting Price: $45.65 per month

Free version available

Free trial available

Kickserv

Kickserv

Kickserv is a cloud-based field service management solution that provides small businesses, tools and functionalities, which help them to manage leads, estimates, team's schedules, jobs, invoices and payments.Kickserv can be ta...Read more about Kickserv

4.4 (374 reviews)

Starting Price: $59.00 per month

Free version available

Free trial unavailable

Peek Pro

Peek Pro

Peek Pro is a revolutionary operating software designed for tour and activity operators looking to boost revenue and streamline operations. This platform offers a world class online booking experience, dynamic pricing and a compre...Read more about Peek Pro

4.7 (774 reviews)

Starting Price: Available upon request

Free version available

Free trial available

Less Paper

Less Paper

Less Paper Co. provides configurable cloud-based work order management solutions that help businesses manage scheduling, inventory, vendors, pricing, purchase orders and more.Less Paper Co. enables users to create, dispatch ...Read more about Less Paper

4.9 (26 reviews)

Starting Price: $120.00 per month

Free version unavailable

Free trial unavailable

Volunteer Scheduler Pro

Volunteer Scheduler Pro

Volunteer Scheduler Pro is a powerful tool helping organizations and non-profits that depend on volunteers. By offering one simple solution to schedule, manage and communicate with your volunteers, VSP helps save time and eliminat...Read more about Volunteer Scheduler Pro

4.7 (6 reviews)

Starting Price: $30.00 per month

Free version unavailable

Free trial available

Ministry Scheduler Pro

Ministry Scheduler Pro

Ministry Scheduler Pro is a church volunteer management solution that helps religious organizations streamline processes related to scheduling, training monitoring, announcement distribution, availability tracking, and more on a c...Read more about Ministry Scheduler Pro

4.6 (40 reviews)

Starting Price: $40.00 per month

Free version unavailable

Free trial available

UpKeep

UpKeep

UpKeep is an Asset Operations Management solution that helps businesses scale by giving every Maintenance and Reliability team the tools and information they need to run Operations efficiently and effectively. From your desktop to...Read more about UpKeep

4.6 (1332 reviews)

Starting Price: $45.00 per month

Free version unavailable

Free trial available

Goldie

Goldie

FrontRunners 2024

Goldie (formerly Appointfix) is the best appointment scheduling app to manage and grow your business. Easily schedule appointments, send automatic appointment reminders, get a free stunning online booking website, take deposits an...Read more about Goldie

4.8 (938 reviews)

Starting Price: $19.99 per month

Free version available

Free trial unavailable

FMS:Employee

FMS:Employee

FMS:Employeeoffersintuitivesoftware and hardware solutions for youremployeeswithpowerful, integratedscheduling solutions that deliver new levels of efficiency and productivity for mobile, virtual, and traditional employees....Read more about FMS:Employee

5.0 (2 reviews)

Starting Price: Available upon request

Free version unavailable

Free trial unavailable

SimplyBook.me

SimplyBook.me

SimplyBook.me is one of the world´s leading appointment scheduling solutions with tens of thousands of paying customers around the globe. SimplyBook.me offers a booking solution for smaller service based businesses as well as ente...Read more about SimplyBook.me

4.5 (1163 reviews)

Starting Price: €9.90 per month

Free version available

Free trial available

OfferingTree

OfferingTree

OfferingTree is a wellness business management solution designed for gyms, studios and instructors providing fitness, dance, yoga, health & wellness, coaching and other services. Users can build business websites to advertise and ...Read more about OfferingTree

4.8 (49 reviews)

Starting Price: $29.00

Free version available

Free trial available

Practice

Practice

Streamline your entire coaching business using Practice: Get paid your way• Create products and packages• Send invoices easily• Manage subscriptionsConnect multiple calendars• Integrate multiple google calendars.• Availab...Read more about Practice

4.8 (27 reviews)

Starting Price: $4.00 per month

Free version unavailable

Free trial available

Popular Comparisons

Google WorkspaceVSWixQuickBooks TimeVSAcuity SchedulingClockifyVSCalendlyVagaroVSSmartsheet

Buyers Guide

Last Updated: March 16, 2023

Henry Kissinger once famously remarked, “There cannot be a crisis today, my schedule is already full.” Things might have been different, however, if he'd had access to scheduling software.

Organizations have traditionally used paper or spreadsheets to manage their schedules. But as companies grow, it becomes essential for them to use more effective means to manage and utilize time and resources.

That’s where a scheduling tool can help: Scheduling tools enable business owners to automate the scheduling process in compliance with the company’s rules and standards.

This guide can help potential buyers find the best solution for their needs.

Here’s what we’ll cover:

What Is Scheduling Software?

Common features of scheduling software

What Type of Buyer Are You?

Benefits of Scheduling Software

Market Trends to Understand

What Is Scheduling Software?

Scheduling software helps individuals and businesses across all industries operate more efficiently by enabling them to manage and track their own and employees' time, create and maintain employee schedules, assign workers to shifts or jobs and track everything in real-time.

These applications also help with:

  • Client service delivery

  • Managing and scheduling appointments

  • Scheduling resources or inventory

  • Tracking employee attendance

  • Managing dispatch schedules for field service workers

Best Scheduling Software - 2024 Reviews & Pricing (59)

Managing members in Robin Powered Software (Source)

Common features of scheduling software

Most scheduling software solutions come with some or all of the following capabilities or applications:

Workforce/shift scheduling

Allows business owners to manage employee schedules and time by tracking their calendars in real-time. It allows managers to perform skills-based job scheduling for employees across multiple locations and enables employees to volunteer for open shifts or swap their shifts with coworkers.

Real-time automated scheduling

The software can instantly confirm or deny an allocation when a new booking request is made, based on availability. It can also manage a waiting list of allocations that can be substituted if an existing booking is canceled or rescheduled.

Calendar management

The tool can be used for meeting and appointment scheduling and sharing them with participants at multiple locations. This feature may also include synchronization with third-party calendar management applications used by the participants (e.g., iCal or Google Calendar).

Automatic appointment reminders

Allows users to send reminders to employees or customers about an upcoming appointment via email notifications or SMS text messaging.

Resource scheduling

Apart from scheduling the right person for the right job, the software enables customers to schedule meeting rooms. It also enables equipment scheduling.

Time-clock management

Allows business owners to effectively manage employee work hours by tracking their check-ins or check-outs. The software helps to manage employee attendance and keep track of their paid time off (PTO) days. Some solutions also allow integration with third-party payroll processing or HR software.

Field service management

Enables managers to track and manage the activities of their field service employees and resources, such as managing dispatch schedules, optimizing vehicle routes, initiating service orders, and mapping service orders to the nearest available worker.

What Type of Buyer Are You?

Choosing the right scheduling software depends on the size of the business. Consider the following buyer types:

  • Small and midsize businesses. These businesses typically operate as establishments with up to 70-80 employees and focus on specific operational areas. Such companies might consider a "best-of-breed" system that specializes in the particular area of their business need.

    For example, a salon or a dental clinic that relies on appointment booking for footfall should look for appointment scheduling software or online booking software that supports online appointment scheduling and recurring appointments. Similarly, a midsize manufacturing organization should buy a solution that offers shift management, resource scheduling, and time-clock management.

  • Large enterprises. Big companies typically operate in multiple operational areas with employees based at different locations. For such businesses, work schedule automation is key. These businesses may want to consider a solution that is a modular suite, allowing them to pick and choose modules according to business requirements.

    For example, a cash management firm would require fleet management or field service management to track and optimize vehicle routing. They would also require a shift management module to automate the process of assigning the right person to the right service schedule, a time-clock module to track staff attendance or location, and automated reminders so employees don’t miss their shifts.

Benefits of Scheduling Software

Businesses can realize multiple benefits as a result of adopting a scheduling solution, including:

  • Improved staff efficiency. Service professionals often find it challenging to manage client work orders during peak hours. Without the right software in place, they can risk double-booking service orders. Scheduling software enables easy scheduling, single-touch rescheduling, and the ability to confirm service orders with customers.

  • Centralized information. Organizations where the workforce is spread across multiple locations often have problems with communicating job schedules to employees. Scheduling software centralizes data at a single location and updates it in real-time so everyone can view accurate information, and can send automated alerts in case of schedule overlap.

  • Increased accountability and visibility. Scheduling software helps promote transparency by automatically generating optimized schedules. The software also promotes accountability by letting employees select their own shifts, when possible.

Market Trends to Understand

Here are some scheduling software market trends that will help you learn more about the evolution of this tool.

  • Customer service automation. Companies today strive to retain customers to maintain their cash flow, making customer service effectiveness a key metric. Integrated customer service management becomes even more difficult for organizations that have a sizable field service workforce. A scheduling app can help by providing alerts to customers about when their service is scheduled and providing them with details about the service professional visiting their home to enhance the customer experience.

  • Web-based solutions. More and more companies are adopting software that is hosted online (as opposed to on the company's own local servers) and is accessed via web browser. Such solutions are referred to as web-based, cloud-based, online, or Software-as-a-Service (SaaS). Online scheduling software is especially popular among businesses whose employees are in disparate locations; online scheduling affords easy access to remote users since all that's required for access is a mobile device with an internet connection.

Note: The applications selected in this article are examples to show a feature in context and are not intended as endorsem*nts or recommendations. They have been obtained from sources believed to be reliable at the time of publication.

Best Scheduling Software - 2024 Reviews & Pricing (2024)
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