Registration (for Students) - Oklahoma State University (2024)

The new OSU Registration System interface inSelf-Serviceprovides improved registration, class schedule, and course catalog tools for students, advisors, and faculty. Click a link below to learn more:

• Prepare for Registration
• Plan Ahead
• View Class Details
• View Registration Information
• Register for Classes
• Browse Classes
• Change Credit Hours in a Variable Credit Class
• Browse Course Catalog
• Class Schedule - Instructional Methods

Prepare for Registration

Prepare for Registrationallows you to view registration permits/overrides that have been granted to you, and a summary of your declared curriculum and earned hours. Check your Student Profile in Self-Service for other information related to your upcoming enrollment. It includes details of your student status, academic standing, holds, registration time ticket details, and other details. It is a great place to check for barriers which may prevent you from registering in the current or an upcoming term.

Plan Ahead

Plan Aheadis a tool for students and advisors to build class schedule plans that can include courses and/or class sections, as well as notes about individual classes or about the overall plan. Registration plans are typically built by students and/or their advisors before registration opens for a new term. Students can register from a plan by clicking on thePlanstab in theRegister for Classesarea.

How to use Plan Ahead as a Student:

• Search for courses to add to a plan
• The new Part of Term column distinguishes full-length term classes from short courses:
  • Part of Term = 1 indicates a regular full-semester class (or a regular 8-week class in the summer term).
  • All other Part of Term codes indicate a short course; view short course class start and end dates in the class schedule details.

• When creating a class schedule plan, the course search now clearly reflects when no sections of the class are offered for the term:

• Once you have identified the course or section you would like to add to the plan, click the Add Course button to add the course to the plan.

• You can attach notes to the overall plan or to each course by using the icons button.
• View the status of the course on the plan – when adding new courses to the plan, do not forget to save the plan in the lower right corner! If you are registered in coursework already for the term, you will see those courses in each plan with a status of “Registered.”
• As you review the courses or need to adjust the courses within the plan, you can delete a course by using the drop downs in the actions column.

Creating Additional Plans or Editing a Plan:

• You can save up to 4 plans per term.
• You can review with advisor and your advisor has the option to approve one of the plans created.
• If you only create one plan, it is by default marked as preferred. Upon creation of additional plans, you can adjust which plan is preferred by selecting the “Make Preferred” link.
• To Edit an existing Plan, click the Edit button. This will take you into the plan where you can search for additional courses to add to the plan or use the drop down to delete a course.
• To Delete an existing Plan, click the Delete button.

View Registration Information

Students can use this link to view their class schedule in various formats, and print or email their schedule. The default page displays the class schedule for a term in both simple list and calendar formats. The Schedule Details link (in the calendar format pane) displays more detailed information about each class, including start and end dates, meeting days/times, classroom, and instructor(s).

Click on a class title to access full class details, including the catalog course description, textbook information, enforced prerequisites and other registration restrictions, drop/add and refund deadlines, and special class fees.

Note that these views of a class scheduleonly reflect actively registered classes, and do not include withdrawn or waitlisted classes. Withdrawn classes (classes that have been dropped during the restrictive drop/add period with an automatic grade of W assigned) and waitlisted classes (those in which you are not yet registered, but are on the registration waitlist) can be seen in theRegister for Classesarea.

Register for Classes

The default view inRegister for Classeslooks like the screenshot below. The top pane allows students to identify the classes they want to add, and the bottom panes show the student’s class schedule summary – in a calendar format on the left and as a summary list on the right. As students add classes from the top pane, they are first added to the scheduleSummarybelow in a “Pending” status (similar to a shopping cart). Students can visualize how the class would fit with their current class schedule before actually attempting to register in the class. Students can also drop and waitlist classes from here. Click a link below to learn more:

• Find Classes or Enter CRNs
• Enroll from a Plan
• Drop Classes
• Conditional Add and Drop
• Waitlisting
• Change Credit Hours for Variable Credit Classes

Find Classes or Enter CRNs

For details on how to use the top pane to find classes, see Browse Classes. Students that already know the CRNs of the classes they need can click theEnter CRNstab in the top pane to enter CRNs, and then click theAdd to Summarybutton. If registration plans have been created, students can click thePlanstab in the top pane to enroll from a plan.

After adding a class to the Summary, it will first display in aPendingstatus reflected with a gray and white diagonal color. Classes inPendingstatus have not yet been checked to see if the student meets the enforced prerequisites or other class restrictions, and they are not part of the student’s class schedule.

Students who wish to register in aPendingclass, must click theSubmitbutton in the lower right corner. Now the system will check to see if the student meets the class requirements. If the student does not want to register in aPendingclass, they first need to change the Action to Remove and then clickSubmit. AllPendingclasses will automatically be dropped from the Summary when the student leaves or logs out of registration.

If the student clicks Submit and registration is successful, a green “Save Successful” message will display in the upper right corner with no error messages, and the status will change to “Registered” in the Summary with a green background color.

If the registration is not successful, error messages will display in the upper right corner, also known as the notification center, indicating all reasons the student wasn’t able to register in a class, and the status will change toErrors Preventing Registrationwith a red/pink background color in the Summary. You may also temporarily see the green “Save Successful” message in the upper right corner above the error messages, but this only indicates that the registration error checking has successfully completed. In the example error messages below, there are two reasons preventing the student from registering in CRN 66469 – the student didn’t meet enforced prerequisites, and the student’s level (ex: undergraduate or graduate) didn’t match the level restrictions for the class. For details on handling different registration error messages, click on the class title and view enforced prerequisites and other restrictions in the Class Details, or refer to our Common Registration Issues page.

After reading the error messages, click the yellow box in the very upper right corner which reflects the number of error messages to acknowledge that you've read the notifications. When errors exist for a class, the Action automatically changes to “Remove”. After clicking the yellow notification box, you can then click the Submit button to remove the class from the Summary. All classes with a status ofErrors Preventing Registrationwill automatically be dropped from the Summary when the student leaves or logs out of registration.

Enroll from a Plan

If registration plans have been created onPlan Ahead, students can access them from thePlanstab of Registration and quickly add them to their Summary by clicking theAdd Allbutton at the top right of the plan. Then clickSubmitin the lower right corner of the Summary pane to register in the classes. If registration is successful, a green “Save Successful” message will display in the upper right corner with no error messages, and the status will change from “Pending” to “Registered” in the Summary with a green background color.

Before attempting to register from a plan,ensure that specific CRNs have been selected for every course on the preferred plan. If a CRN is missing for a course on the preferred plan, either edit the plan and select a specific section/CRN or select the specific section/CRN during registration by clicking theView Sectionsbutton. In the screenshot above, Linear Algebra (MATH 3013) is missing a CRN.

For details on handling different registration error messages, click on the class title and view enforced prerequisites and other restrictions in the Class Details, or refer to our Common Registration Issues page.

Drop Classes

To drop a registered or waitlisted class, click in theActioncolumn for the class you wish to drop to see the options:

Select the drop option (Drop/DeleteorDrop with Automatic W) and click the Submit button in the lower left corner. Upon successfully dropping the class, a green “Save Successful” message will appear in the upper right corner, and the status will change to either “Deleted” (for Drop/Delete) or “Withdrawn” (for Drop with Automatic W) in the Summary.

Students who are unable to drop a class online due to holds on their account may drop classes by submitting a completed Drop/Add Card to the Office of the Registrar (within applicable class drop/withdraw deadlines).

Note that classes dropped with an automatic W (displayed with a status ofWithdrawn) will continue to display on the class schedule in theRegister for Classesarea, and will be reflected on the official transcript with a grade of W after the end of the term. Withdrawn classes do not display in theView Registration Informationarea nor in theStudent Profile.

Conditional Add and Drop Classes

Students who wish to drop a class only on the condition that they are able to successfully register in another class should check the box next toConditional Add and Drop(just next to theSubmitbutton in the lower right of the class Summary box).

• The class in which the student desires to register must be in the Summary box (with aPendingstatus and Action ofWeb Registered).
• The class the student wants to drop conditionally should have an Action ofDrop/Delete.
• TheConditional Add and Dropbox must be checked.
• After all three of the above are in place, click theSubmitbutton.

Waitlisting

Some classes offer waitlisting, which allows students to get on a waiting list to register in a full/closed class if a seat becomes available. When a full/closed class has a waitlist, it will show as full (with a red warning indicator) and how many waitlist seats remain.

Full classes with a waitlist can be added to the class Summary, and students can add themselves to the waitlist by following these steps:

• Add the class to the Summary (it will be inPendingstatus)
• Click in the Action column and select theWaitlistoption:

• Click theSubmitbutton in the lower right corner.
• If successfully added to the waitlist, the greenSave Successfulmessage will appear in the upper right corner and the class status will change toWaitlistedwith a green background color. You must meet enforced prerequisites and other class restrictions to be eligible to waitlist a class.

If a seat becomes available to a student on the waitlist, that student will receive an email notification of the available spot and the limited number of hours to register in the class. Upon receiving the email notification, if the student does not register in the class within the stated deadline, the student will be automatically removed from the waitlist (and would need to repeat the process above to be added back to the waitlist).

Waitlisted students who receive email notification of an available seat must follow these steps (within the stated deadline) to register in the class:

• Go to theRegister for Classesarea and find the waitlisted class in the Summary list.
• Click in the Action column and select the **WebRegistered**option.
• Click theSubmitbutton in the lower right corner.
• If successfully registered, students will see the greenSave Successfulmessage in the upper right corner and the class status will change toRegisteredwith a green background color.

Change Credit Hours for Variable Credit Classes

While most classes are offered for a fixed number of credit hours (identified by the last digit of the course number), some classes are offered for variable credit. Most classes with a zero (0) in the last digit of the Course Number are offered for variable credit. Once registered in a variable credit class, students can adjust the number of credit hours in which they are registered (during the main term restrictive drop/add period) by following these steps below. Note that after the main term restrictive drop/add deadline, changes to credit hours for variable credit short courses must be done viaa drop/add card submitted to the Office of the Registrar.

• Go to theRegister for Classesarea and click theSchedule and Optionstab in the upper pane.
• If the value in theHoursfield is underlined, that means the class is offered for variable credit (see AGEC 3010 and MATH 5000 in the example below):

• Click on the underlined credit hour value to edit. The field will change to allow editing, and the range you must select from will display (see example below).

• After making your changes, click theSubmitbutton in the lower right corner.
• If successfully changed, students will see the greenSave Successfulmessage in the upper right corner, and the totalRegisteredandBillinghours will be adjusted.

Browse Classes

This is theClass Schedule Search, and allows multiple ways to search for class sections offered in a given semester. After selecting a term, you can enter your search criteria in the fields provided, or click theAdvanced Searchlink.

Here are some tips for entering search criteria in the newBrowse Classestool:

• Entering a subject is NOT required.
• To see the available list of values for a search criterion, click in that field and the options will display below. Click on one or more options to include them in your search criteria. To narrow down the values that display, start typing the description, then select the desired option from the smaller list that appears. (Note that adding multiple options in a single search criterion will connect those options with an “or” when applying your search criteria.)
• The % wildcard character can be used in theCourse NumberandTitlefields.
• To return open sections only, use theAdvanced Searchand click theOpen Sections Onlybox (at the very bottom). Note that full/closed sections with waitlists will display in the results.
• Click theClearlink at the bottom to clear out all previous search criteria and start fresh with a new search.

Your search results will display in a list format similar to the image below:

Here are some tips for viewing class details in the search results:

• If you hover over something that isn’t fully displayed, a pop-up box will appear that shows all of the details
• Click on a class title to access full class details, including the catalog course description, textbook information, enforced prerequisites and other registration restrictions, drop/add and refund deadlines, and special class fees:

• Use the vertical scroll bar on the right (if needed) to view more sections on the page, the horizontal scroll bar on the bottom (if needed) to view more information about the classes, and use the page navigation tools in the lower left corner to access more search results and/or adjust the number of sections that display per page.
• The lower right corner will display the number of class sections that matched your search criteria.
• To start a new search, click the greenSearch Againbutton in the upper right corner.

Browse Course Catalog

This is the Course Catalog search option. The Course Catalog contains the entire course inventory for the term, although not all courses in the catalog will offer sections for that term.

After selecting a term, you can enter your search criteria in the fields provided, or click theAdvanced Searchlink.

Here are some tips for entering search criteria in the Browse Course Catalogtool:

• Entering a subject is NOT required.
• To see the available list of values for a search criterion, click in that field and the options will display below. Click on one or more options to include them in your search criteria. To narrow down the values that display, start typing the description, then select the desired option from the smaller list that appears. (Note that adding multiple options in a single search criterion will connect those options with an “or” when applying your search criteria.)
• The % wildcard character can be used in theCourse NumberandTitlefields.
• Click theClearlink at the bottom to clear out all previous search criteria and start fresh with a new search.

Your search results will display in a list format similar to the image below:

Here are some tips for viewing course details in the search results:

• If you hover over something that isn’t fully displayed, a pop-up box will appear that shows all of the details
• Click on a course title to access full course catalog details, including the catalog course description, credit hours, level(s), schedule type, enforced prerequisites and other registration restrictions, and special course fees.
• Click on the View Sections button to view the list of class sections offered for that course in the term.
• To start a new search, click the greenSearch Againbutton in the upper right corner.

Class Schedule - Instructional Methods

You can identify the instructional method of a class from the Browse Classes results and in the Class Details pop-up. Definitions and examples of the various instructional methods are provided below.

• Traditional indicates all face-to-face meetings in a classroom or laboratory according to the details listed on the schedule. All traditional classes reflect the meeting days, times and location in the class schedule (see example below). Students are expected to attend all traditional classes in person and masks are expected.

• Computer-based/Online indicates that 100% of the instruction is conducted online, including exams (online class exams may require proctoring*). Some online classes are asynchronous (students can access the lectures or other content on a flexible schedule) while others are synchronous (lectures are livestreamed and can only be accessed online according to a set schedule).

Example of an asynchronous online class (no meeting days/times):

Example of a synchronous online class (meeting days/times specified with Web/Internet location):

• Blended/hybrid classes are a mix of traditional face-to-face instruction with online instruction. The face-to-face class meeting details are reflected in the class schedule. The online components of a blended/hybrid class may be asynchronous (online content available to students on a flexible schedule) or synchronous (lectures are livestreamed and can only be accessed online according to a set schedule). Exams for blended/hybrid classes may be in-person or online, and online exams may require proctoring*.

• Independent Study classes typically indicate that meetings and collaboration between the student and instructor will be determined upon the start of the semester, and typically are used for research, thesis, dissertation, internship, travel and special problems courses.

*Online and blended/hybrid courses may incur additional exam proctoring costs ranging from $15 - $75 per exam depending on the location and proctoring options.